Feeling overwhelmed by your to-do list?
If you are the mom with a huge, constantly revolving to-do list on your Notes app or a yellow legal pad, today’s episode is for you. If you feel like you don’t know what to do or where to start because your list is so long, I got you, mama.
My TRIM method will help you pare your to-do list down to the essentials and focus on what is urgent and important to do for your work, home, and family. And by focusing on what is a priority, those urgent and important things, you’ll feel less overwhelmed. And you may even want to tackle some of those other to-do list tasks that aren’t as urgent and important.
Up until now, you may just keep a running log of what you want to get done. Or maybe you have a daily checklist in a planner or on your phone. But have you taken the time to prioritize the tasks? Or are you just doing them in the order they’re written? Maybe you’re doing what you want to do first?
By TRIM-ing your to-do list first, you pay your bills, you file your reports in a timely manner, and you see results from completing tasks that will actually have an impact on your work and home life.
When you focus on the tasks that will really have an effect, you will start to feel more accomplished. You may even find some of those other tasks you THOUGHT you needed to do don’t need done now. You may be able to shorten what it is that you need to do. And you can cut down on busywork that may just be you spinning your wheels rather than actually progressing forward.
And of course, when mama feels more accomplished and happy, the family feels more accomplished and happy. Trust me, it is much easier to shut down working mom brain and focus on family time when you cross those urgent and important tasks off the to-do list.
Take a look at your list of tasks and determine what is urgent and important if it falls into these categories…and just a note, some tasks may fall into more than one of these categories. I feel like that just emphasizes the fact that you should do those tasks first.
“T” is for Time Sensitive
Does the task have a deadline or due date? Is that deadline or due date approaching or has it passed? Or are there sub-tasks that are time sensitive that you need to do in order to complete the project or tasks on time? Like you’re doing a podcast interview next week but the host would like you to send a headshot and bio before the interview. Because there is a due date for submitting my headshot and bio, I would consider that task “Time Sensitive”.
“R” is for Required
In other words, is it something you must do or there may be a consequence. For instance, you have to log into a certain site and watch a video. You have to take a class. Or you need to take a test. You need to schedule a meeting. Think “what will happen if I don’t do this tasks.” If the answer is something that may have negative results for your business, your home, or your family, then it is a required tasks you need to do.
“I” stands for Impact
Impact tasks will positively affect your business or home life. From a business standpoint, this is where being clear on which marketing avenues actually help you grow your business and get new clients, and which do not. If a huge part of your clientele comes from social media, tasks related to social media would be considered “impactful”. But if you don’t see a good ROI on a particular platform or you find more success with networking or email marketing, make sure those tasks that make an impact are the first to-do’s you tackle.
“M” is for Money-Related
Finally, will doing this tasks help you make money? I could mean returning an email or phone call to a potential client. Or finishing an online product. Or uploading items to sell in your online store. It could also mean not doing this task cost you money…as in paying your bills late or not paying your bills at all. Think of how completing or not completing this task can positively or negatively impact your bottom line for your business or your family.
Today’s action step for TRIMing your to-do list starts with evaluating your list. Determine what needs done first and what could be delayed or dropped. If a task is Time Sensitive, Required, Will Have a Impact, or is Money Related, do those tasks first! Anything else you can throw in during your day will be a bonus.
Doing a regular review to TRIM your to-do’s will help you stay on track of the most urgent and important tasks for your home and business and help you feel like you get more done. So, what can you TRIM from your to-do list today? Tell me in the comment below…
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