Avoid Overscheduling - Business Savvy Mama Podcast

How to Avoid Overscheduling Your Life

Are you guilty of overscheduling?

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Is busy just part of being a mom and an entrepreneur? Or is it possible to raise well rounded, activity immersed children AND create a success business without feeling overwhelmed? This week we are talking how to avoid overscheduling your life…both as a mom and as an entrepreneur.

Moms LOVE to say yes. We love to be involved. And we love to help. We hate to feel like we are letting people down. Especially our kids. BUT what happens when all those yeses compound to create a schedule that feels stressful and overwhelming? An anxious, stressed-out, overstimulated, unfulfilled mom entrepreneur is what happens. But we’re going to fix that.

When you actively work to control your schedule rather than letting it control you, you will find that there is time and space for what you truly value. For the priorities you’ve set for yourself, your business, and your family. And whatever fear or struggle you had in letting go of the events that don’t tick those boxes will dissipate quickly as you bask in the new found time and energy you’ve created by protecting yourself.

When you utilize the 3 steps I give you today, you take back control. You stop worrying about letting people down or disappointing your PTA or volunteer group or children and start making decisions about your time that focus on your values, your goals and your priorities. Both for your family and for your business.

If you’re usually a “yes” mom and you’re thinking “there is no way I can change my schedule. This is just the way it is going to be until my kids get older. Or until I can hire help. Or no one else can do it like me.” I have a truth bomb for you. You can make a change and stand up for the life you want. Or you can continue to complain and live that life that everyone else wants from you. Your choice.

When you stand up for your time, your values, your goals, and your dreams, you will start to see your life align. You can spend time fulfilling your vision with the creative energy you previously spent fulfilling someone else’s vision. And you can reallocate the time and effort you applied to reach someone else’s goal to your goals.

You’ll find ways to fill your cup, whether it’s for personal or business reasons, on a daily basis because you stop or limit what you are pouring out to others.

You can show up present at your child’s event without thinking about the other 100 things you have to do when you don’t dilute your energy. And you can devote focused effort to an organization you feel truly passionate about rather than giving the bare minimum to help them succeed. You and your family will start to see that less truly is more when it comes to your schedule.

Avoiding Overscheduling is About Knowing

Resetting your busy life is all about “knowing”. We are going to know where we need to be, know what space we need around that activity, and say no to tasks or projects that no longer align with our values or goals.

The first step to avoid overscheduling is to know your schedule. And to be honest, this is the task where you mamas are killing it. Most of you maintain some sort of family and business calendar so kudos to you. Where I see struggles start to arise with clients and in my community is when those calendars stay in separate places. Like when we schedule a meeting until 4 when soccer pick up is at 4:30.

This leads us to our second step to avoid overscheduling which is knowing the space we need around the activity. We know soccer practice ends at 4:30. We know we have a meeting until 4. And we know it takes 20 minutes to get to soccer. That’s running it pretty close if the meeting runs over. Or if there’s traffic. Or you can’t find your keys. What you need is margin. Or a buffer zone.

A huge factor in the anxiety we feel is the continuous slamming of activity into activity is. There is no transition time. We need breathing room. Do you have a transition or buffer space when you look at the schedules for you, your business, your kids, and your spouse layered on top of each other? If not, it may not be the actual number of activities that is causing you to feel overwhelmed, but the fact that there is never a minute to catch your breath in between.

And if you’re saying “Well, there’s nothing I can do about that, it’s just how it is.” That brings us to our third way of knowing which is actually N-Oing noing. Saying no more often. Protecting your time and energy by choosing tasks and activities that align with your goals rather than rushing to something your aren’t passionate about. Telling your kids “no” to the 17th activity they want to add when you feel like your evenings are spent as a chauffeur. Telling your clients “no” I can’t have a call at 8pm because that is my family time.

It’s gonna feel uncomfortable. I know, I’ve been there. You’re going to feel like you’re letting people down. But you are the decider when it comes to where you spend your time and how you expend your energy. Let’s stand up for our priorities, values, and goals rather than letting others dictate our day or free time.

Ok…I know that might ruffle few feathers out there, but if you are feeling that, it may be because you know there needs to be a change. Change is often uncomfortable. And hard. But a year from now, do you want to be proud of the leaps you’ve made in your business and personal life or stuck in the same stressful schedule cycle of overscheduling? If you’re ready to take action, I want you to take a look at your schedule. See how your commitments overlap or butt up to one another. See where you can build in some margin or a buffer zone to allow for transition from one activity to the next. And see where you can say no to build in space for your projects and goals as well as slowing the frantic pace of zooming from one activity to the next.


Need additional support in creating your best mompreneur life? Want to create a solid and simple plan to get your work done and have fun? Let’s jump on a free, no-obligation 15-minute call to see how I can help you feel more fun & fulfilled in your work and home life.

CLICK HERE TO BOOK YOUR FREE CALL.

Schedule & Accountability When Goal Setting - Business Savvy Mama Podcast

Why Schedules & Accountability are Important When Goal Setting

Do you think about your schedule or accountability when goal setting?

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Scheduling and accountability provide the checks when goal setting for your business or home. Writing your tasks on a schedule carves out specific times to work on specific tasks related to the improvements you would like to make. Finding accountability means it is more than just you checking in on yourself when it comes to the progress you are making.

People who commit to scheduling time for their goals and finding a partner or group to meet with and hold them accountable see up to a 95% success rate with the goals they commit to complete. This according to a study by The American Society of Training and Development. In fact, that same study from the ASTD found a 65% success rate by just telling someone your goals. See why scheduling and accountability are important?

You don’t have to do this alone. Whether you need professional coaching to meet business goals or friendship support in fitness goals, the rewards for reaching your goals are no less if you find a support network to help you get there.

You may think that no one cares what you are trying to accomplish. Or you don’t want bother someone. But trust me when I tell you, your friends and family care about your happiness. They want to share in your success. And if it isn’t your friends or family, that is what the coaching industry is here for. That is why there are coaches to help you eat healthy. To train for a half marathon. To market your business or create a membership. And my personal favorite…to help you to make the most of your time, energy and effort you so can have more fun! When you commit to an accountability buddy and commit to the time it takes to complete your goal, you will succeed.

And that success begets more success. Accomplishing your goals builds confidence to try more things and reach even further when it comes to your business and home life.

Creating a schedule of the tasks you need to complete to reach your goals helps you know exactly what you need to do when. And checking in with your accountability means you are more likely to complete those tasks.

And as I’ve said in the past 2 goal setting episodes, you accomplishing your goals benefits both you and those around you. From feeling healthier and having more energy when you are with your family, to making more money and feel less stressed about your finances, to showing up for your clients or co-workers as a better, more confident you…so many people benefit when you reach your goals. Improvement is never selfish.

How to Start Scheduling & Find Accountability When Goal Setting

So let’s talk steps to schedule time to work on your goals and find accountability to keep you on track…

First, when it comes to scheduling, set aside specific time for a specific purpose. And the more specific about the task and time you can be, the better. Last week we talked about breaking your goal into manageable tasks.

For instance, if you want to add 100 new members to your membership, you figure out your quarterly, monthly, than weekly goals. And let’s say you want to 2 new members to your group this week. You know that direct outreach via DMs works well for bringing in new members. So you will schedule time at 10am each day to send 10 DMs to potential new members. You are assigning a specific task…sending DMs…to a specific time on your schedule…10 am each day.

Or maybe you want to run your first ½ marathon. You have a training schedule that lays out how many runs and the length of each run for the weeks leading up to the race. Rather than just hanging the schedule on the fridge and leaving your training to “if you get around to it”, create specific times on your schedule to do your runs. Create reminders or alarms so that you can stay on track.

And speaking of staying on track, our second tactic for goal success is accountability. Your accountability buddy is there for the expressed purpose of keeping you moving towards your goal. Because even with the best schedule or calendar or reminders, it is easy to talk yourself out of running 2 miles when it’s cold outside. Or sending DMs when you feel like no one is responding.

Our accountability keeps us going when we want to wallow about how long progress is taking or that we want to give up because it doesn’t really matter. Some people find success with friends or family members. Simply asking “hey, I have a goal to do ____________ this year. I’ll be doing X, Y, & Z to reach this goal. Could you check in on me to keep me on track?” Some of us, myself included, need a bit more. We need someone with expertise in the area we’d like to make our change. Hiring accountability says you are serious about your change. Hiring accountability says you need an expert. You could spend more time spinning your wheels or you could cut to the chase and hire someone who makes it their life’s work to help people like you reach goals like you’ve set.

In conclusion, as that enthusiasm for your 2021 goals starts to wane the deeper we get into January, I’d love for you to invest in these success tactics I’ve shared today. Get the tasks you need to meet your goals on your schedule. The more specific you can be about what you will do and when you will do it the better.

And find or hire accountability. Tell your spouse. Tell your best friend. Join a group. Hire a coach. Find that person or people who will make sure your stay on track and meet the goals you’ve set.

And if those goals include working more productively or streamlining your workday so you make the most of your time, energy, and effort, I want to help you. Let’s jump on a free 15-minute call to see how I can help you reach your goals in 2021. You can book your free call at bit.ly/bsmbookacall.

This Week’s Family Fun Tip

This week’s tip is something I love to consult when I am trying to think of fun activities. It’s called the National Day Calendar and you can find it at nationaldaycalendar.com. Trust me when I tell you, there is something you can celebrate with your family every day.

For instance, the day this episode is release, January 19th is World Popcorn Day. Tomorrow, January 20th is National Cheese Lover’s Day. And this coming Saturday, January 24th is both National Peanut Butter Day AND Beer Can Appreciation Day. I love to use these days to create easy, fun activities with my family. So be sure to check out the National Day Calendar as you fill out your family fun bucket list every month. And don’t forget you can pick up your free copy of my Monthly Family Fun Bucket List by clicking below.


Need additional support in creating your best mompreneur life? Want to create a solid and simple plan to get your work done and have fun? Let’s jump on a free, no-obligation 15-minute call to see how I can help you feel more fun & fulfilled in your work and home life.

CLICK HERE TO BOOK YOUR FREE CALL.

How to Adapt When Your Schedule Changes - Business Savvy Mama Podcast

How to Adapt When Your Schedule Changes

Tis the season to adapt to your new schedule…

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Want to feel more flexible and less stress while trying to adapt to schedule changes? Let’s start out a piece of sage advice from the philosopher Heraclitus…

“Change is the only Constant in Life”

And I think all of us moms would definitely agree with this. Ever play that baby shower game where they ask you to put down your best piece of parenting advice? I usually write down “As soon as you’ve figured something out, it changes.” Am I wrong?

From sleep schedules and growth spurts to summer schedule versus school schedule, our parenting lives are in constant flux. And sometimes it is much easier to deal with those changes than others. And with the recent start of school and pending change of season, I want to help you as you adapt your family’s schedule.

Creating a routine or plan around your schedule changes helps make the unknown more familiar. If you ever feel overwhelmed because you just finally find a rhythm and then “poof” it changes. Sometimes temporarily. Sometimes permanently. And sometimes, like in the case of 2020, it starts out as temporary then morphs into a more permanent feeling change. 😬Today’s tips help you create a plan or develop a mindset that adapts better to going with the flow.

Can you reframe the changes and make sure your priorities are complete? Then you will feel less overwhelmed and more in control, even when so much is up in the air.

Previously, you might have dealt with schedule changes by making drastic cuts to things like self-care. Or burning the candle at both ends to try to marry your past schedule which felt comfortable and your current schedule which feels coo-coo.

These changes feel stressful and overwhelming because our brains literally like comfort. They like routine. They like same. And right now our brains are like “whoa, whoa, whoa…what happened? I really liked what we were doing before. Let’s go back to that.” It makes the changes feel worse then they actually are.

But a subtle shift in our reaction to the change and continuing to focus on priority tasks for our business, family, and selves will help lessen the overall stress of schedule changes. And, dare I say, even help us find enjoyment in some of the new activities we are adding.

The tips we will talk about today help you create space in your schedule for unexpected changes. And enjoy the nothing when you don’t need to use that time. Even if your schedule isn’t packed all day, you will feel accomplished because those urgent and important tasks are complete.

Your family will love this because there won’t need to walk on eggshells if there’s a sudden change. You’ll be more adaptable and less stressed in those situations. And if you feel less stressed, they feel less stress.

Action Steps to Adapt to Schedule Changes

You might be thinking less stress and more adaptiveness sounds great Christy, but where do I even start??? Here are 4 actions you can take to help adapt to schedule changes more quickly and with less stress:

  • Know Your Priorities…It may feel like I’m a broken record on priorities right now, but that is because finding clarity in your priority tasks is so key to juggling work and home life. So often when we feel like we’re overworked or our schedule is too packed, we are wasting time on activities and tasks that don’t move us forward.

For even more on choosing your priorities, check out my episode“ How to Choose Your Priority Tasks”.

  • And speaking of trimming your to-dos, my second action to adapt when you schedule changes is to build in margin. You need buffer space in your schedule. You need space for errors or unexpected activities. What happens when you’re running and blocked out from sun up to sundown? There is no space for traffic. Or a sick kid. Or a computer crash and whatever else trips up your daily schedule. Leave a space in your day for the unexpected. If you don’t use it, great! I’m sure that is something you can fill it with.
  • If you find that building margin into your schedule is nearly impossible, you need to use your no more often. Moms love to say yes…many times because it feels like we are letting people down when we say no. Don’t say yes if it is not something you feel truly impassioned about. Don’t say yes if it is something you are only doing because your feel guilty about saying no. And don’t say yes if you would normally say yes too but you don’t actually have space in your schedule. Just say no. I give you permission. And if you can’t just say no, say “I’m sorry but I just can’t right now. Our schedule is just too booked. But feel free to ask me again later.”
  • And finally, learning to say no and build margin will free you up for more time for yourself. Often we had just figured out how to make time for ourselves and everything changed. How frustrating! It’s because we make a bad habit of scheduling time for ourselves AFTER we’ve figured out a schedule for the family. And when there’s a change, that mommy me time tends to be first out. Start building that time for you into your daily routine now and make it a non-negotiable when schedules change. Then your brain will still feel that comfort. And it will be less likely to create stress resisting the changes your need to make.

Today’s action step to help you adapt to schedule changes is to build a daily or weekly schedule. Focus on your priority tasks. See where you can build in margin and time for yourself. If it feels like you can’t do either, it’s time to start using your “no”.


Need additional support in creating your best mompreneur life? Want to create a solid and simple plan to get your work done and have fun? Let’s jump on a free, no-obligation 15-minute call to see how I can help you feel more fun & fulfilled in your work and home life.

CLICK HERE TO BOOK YOUR FREE CALL.