Creating Systems - Business Savvy Mama Podcast

How to Create a System & Why You Need To

Have you created systems for your business or home life?

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In this episode, we are going to dive into one of my favorite topics…creating systems. And I know when people hear systems they think “rigidity” or “inflexible”. But I am hoping by the end of today’s episode you will see that systems give you freedom. They help you combat decision fatigue, make fewer errors, and get more done in less time. Which of course leaves you more time and bandwidth for you time. Or time with your spouse. Or time with your family.

Let’s start by defining “system”. A system is a series of tasks completed with the objective of a particular outcome. For instance, I have a very detailed system checklist for every podcast episode I put out from the idea to the release date to the graphics and possible guest interviews. I want to make sure I do every “I” and cross every “t” so I have a system in place to make sure I do that. Because I have mom brain. And forget things.

Sometimes your systems may become part of your routines. As in I routinely use my podcast system as part of my routine to release two podcast episodes per week. My routine is the action I do regularly. My system is a series of tasks aimed at a particular outcome.

The fact is, the more systems you can create in your day, the more mental bandwidth you can free up for decisions and actions that matter. It’s estimated that you make up to 35,000 decisions a DAY. No wonder you’re tired. But creating systems means you don’t have to decide what’s next. You know because it’s on your check sheet.

Can you take time to jot down each step the next time you perform a regular task? Like the steps for creating a blog post? Or assembling a social media post? Or onboarding a new client? Then you can create a successful system.

Currently, you may have a sort of loose knit structure to your tasks. You may think that you’ve done something so many times that there is no way you’ll forget a step.

But what happens on the day you’re distracted by a sick kid or something on the news and you do miss a step. I don’t want you to kick yourself for not taking a few extra minutes to create a system so you can streamline your decisions and double-check that you didn’t miss a step.

You may feel like this is too much work. Or that you really aren’t that bothered by regularly recreating the wheel. But trust me. Your brain knows. It’s tired. It wants to be creative or focused on making crucial decisions that can help your business grow.

And speaking of business growth…when you create systems now for those regularly performed tasks, you make it easier to pass them on as your business grows. If you alone know the secrets, it can be difficult to teach your process to someone else. Or you’ll still need to create a system when you bring them in. So why not do it now and start reaping the benefits?

Benefits like fewer decisions to make so you free up your bandwidth to make more creative or important decisions. Or fewer errors because you can run down a checklist to make sure every part of your task is complete. And your brain loves structure. It loves knowing what to expect and your systems provide that stability and structure to your day and business.

Think systems are just for your business? Think again. You can create systems to help offload decisions and make life easier in your home life. Like a system for meal planning. Or cleaning your home. Or planning intentional, quality family time. Wink, wink, nudge, nudge. Imagine…what if you could answer the questions “what’s for dinner” or worry about what you’ll make at the end of a busy day because you have an easy system in place so everyone knows what you are eating when.

3 Steps to Create Systems

Have I persuaded you to sidle up to the systems express? To climb aboard the locomotive to get more done with more clarity, fewer mistakes, and less decisions. It’s as easy as 1-2-3:

  1. Recording – First, choose one, specific action like sending an email newsletter or creating a weekly meal plan. Make a detailed list of every step in your process.  I recommend charting the steps while you are actually going through the motions so you don’t miss a step. And be sure to include EVERY step. You may fill in the blanks if this is something you have done many times before but, remember, you may not be the only one using this system. Include every step so you can make your system foolproof.
  2. Reading – Next, read through your system to make sure you’ve included every step. As you read through your steps, make sure each step logically leads into the next without jumping ahead. Or expecting the person following it to “just know” that there is something missing.
  3. Reviewing – Finally, have a colleague, team member, family member, or friend review your steps. Chances are if it makes sense to them, it will be easy to implement for anyone who needs to.

See, that doesn’t sound so bad right? It’s as easy as Recording, Reading, and Reviewing. Record your steps. Read through them to make sure you didn’t forget a step. And review them with someone else to make sure they make sense.

But I also totally get if it still feels like too much. Especially if the idea of structure is new to you. That is exactly why I’ve created 10 Simple Systems to get you started.

In this course, you’ll receive simple systems to get your started in areas like recording your monthly metrics, determining your priority tasks, and even taking time off. And as a special introductory offer, I’m giving all listeners $20 off the regular price. For just $27 you have access to all 10 simple systems to help you clarify your steps and streamline your decision making.

Click to grab your copy 10 Simple Systems and save $20 by using the promo code “podcast” at checkout.

Family Fun Tip

This week’s tip was inspired by my sister and her brood of 4 kids under 8. One of their favorite family activities is to have a living room camp out. Sometimes they make a fort and sometimes they just throw the sleeping bags in a pile. You could make it feel more like a real camp out by making s’mores on the gas range or in the microwave or putting on your shoes in the middle of the night to walk to the neighbor’s to use the restroom. 🤣🤣 🤣 But seriously, her kids LOVE these campouts. And it’s just another example of how our family time and memory making doesn’t have to be expensive or time-consuming. It can be as simple as sleeping bags on the living room floor.

Remember if you have a family fun tip you’d like to share, be sure to DM me or tag me on Instagram @businesssavvymama. And you can pick up your free copy of my Family Fun Bucket List below to make sure you are scheduling plenty of time for doing the things that you love with the people you love.

Ready to experience better mental, physical, and emotional health without sacrificing additional time and energy? Let’s jump on a free, no-obligation 15-minute clarity call to see how I can help you experience more fun & fulfillment in your work and home life.


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